With Google Calendar, you can schedule meetings with your colleagues and see their availability. The video clips below will take you through the basics of Google Calendar.

You can also download this Cheat Sheet from Google.


Manage your time with integrated online calendars designed for teams. Keep track of important events, share your schedule, and create multiple calendars.


In this section, you'll learn how to:

  • Display your calendar in different views

  • Set language, time zone and date format

  • Show week numbers

Create a meeting event

In Calendar, it’s easy to schedule one-time activities like conferences and recurring events like staff meetings. When you receive an invitation to someone else’s event, you can let everyone know if you’re attending with a single click.

In this section, you'll learn how to:

  • Create an event

  • Invite people and reserve rooms and resources

  • Choose your event time

  • Add a Hangout to the meeting

  • Save and update event

Respond to a calendar invitation

When you get an invitation to an event, it appears on your calendar. You’ll also get an invitation in your email.

In this section, you'll learn how to:

  • Reply to an invitation in calendar

  • Respond to invitations from Gmail

Handle other calendars

In addition to your own calendar, you can create other calendars to track schedules and manage projects. For example, you can create a team calendar to track information, such as team members’ vacations schedules and business trip dates.

Share your calendar with coworkers, family, and friends so they can easily see when you’re available. You can look at other people’s calendars to do the same.

Out of Office, OOO

You are away from the office. You are on vacation or on a doctors appointment.

In this section, you'll learn how to:

  • Set an Out Of Office slot in your calendar


Need to remember something? Add a reminder in your calendar so you don't forget.